CITY OF LAKE BUTLER
COMMUNITY REDEVELOPMENT AGENCY
DECEMBER 14, 2009
CALL TO ORDER - ROLL CALL
MEMBERS: Mayor R. Crawford called the meeting to order at 4:45 p.m. and read the following statement: “If a person decides to appeal a decision made with respect to any matter at this meeting or hearing, he will need a record of the proceedings and may need to ensure that a verbatim record is made”. Mayor R. Crawford, Commissioner Cason, Myers were present. Commissioner Beasley was absent due to family illness. Commissioner B. Crawford was absent.
STAFF: City Attorney Maines and City Manager Berchtold were present.
PLEDGE OF ALLEGIANCE – Mayor Crawford led the pledge of allegiance.
APPROVAL OF THE AGENDA FORMAT
Motion made by Cason, second by Myers and carried unanimously to approve the Agenda Format.
PROVISION FOR CITIZEN INPUT
There were no public comments.
ITEM 1. REPORT OF CITY MANAGER: PROJECT TO IMPROVE WATER PRESSURE: LAKE SIDE PARK
City Manager Berchtold presented the report.
Motion made by Cason, second by Myers and carried unanimously to proceed with the improvements to Lakeside Park as it meets the intent of the CRA Master plan.
ITEM 2. UPDATE ON CRA IMPROVEMENTS.
City Manager Berchtold provided an update on CRA improvements to the Townsend Green Building and the new Christmas light. He indicated both improvements fall into the category of streetscape on Main Street.. He also informed the Commission of receipt of the 2009 allotment of $58,467.
ITEM 3. ADJOURNMENT OF THE COMMUNITY REDEVELOPMENT AGENCY MEETING.
Meeting adjourned at 5:02 p.m.
Respectfully Submitted,
John D. Berchtold, City Clerk
Approved by the Lake Butler City Commission on January 11, 2010.
By: ___________________________Attest: ___________________________
Ray Crawford, Mayor John D Berchtold, City Clerk
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CITY OF LAKE BUTLER
REGULAR MEETING
DECEMBER 14, 2009
CALL TO ORDER - ROLL CALL:
Mayor R. Crawford called the meeting to order at 5:15 p.m. and read the following statement: “If a person decides to appeal a decision made with respect to any matter at this meeting or hearing, he will need a record of the proceedings and may need to ensure that a verbatim record is made”.
Commissioners Cason, Myers and Mayor R. Crawford were present. Commissioner Beasley was absent due to family illness. Commissioner B. Crawford was absent.
Staff: City Attorney Maines and City Manager Berchtold were present.
ITEM A. PLEDGE OF ALLEGIANCE - Mayor Crawford led the pledge of allegiance.
ITEM B. APPROVAL OF THE AGENDA FORMAT.
Motion made by Cason, second by Myers and carried unanimously to approve the Agenda Format.
ITEM C. PROVISION FOR CITIZEN INPUT
Tim Brown and Audrey Bullard with Suwannee Valley Community Foundation presented a grant of $5,000 to the Fire Department.
NEW PROCEDURE:
Pertaining to agenda items, if you wish to speak, please request permission from the Mayor. If granted, any questions should be directed to the Mayor. The Mayor shall decide who responds.
ITEM 1. CONSENT AGENDA
City Commission Minutes of November 9, 2009
Planning and Zoning Board Minutes of November 9, 2009
City Commission Minutes of November 23, 2009
Code Enforcement Report for November, 2009
Fire Chief’s Report for November, 2009
Dog Warden’s Report – November, 2009
Motion made by Myers, second by Cason and carried unanimously to approve the Consent Agenda.
ITEM 2. APPROVAL OF PAYABLES AND FINANCIAL REPORTS FOR NOVEMBER, 2009
Motion made by Cason, second by Myers and carried unanimously to approve the Finance Report and Payables for November, 2009.
ITEM 3. RESIGNATION OF COMMISSIONER BRANTLEY CRAWFORD
A letter of resignation was enclosed. Commissioner B. Crawford changed the effective date to December 25, 2009.
Motion made by Myers, second by Cason and carried unanimously to accept the resignation.
ITEM 4. PROCESS FOR FILLING VACANCY CREATED BY COMMISSIONER BRANTLEY CRAWFORD
City Manager Berchtold submitted a report and there was discussion.
Motion made by Cason, second by Myers and carried unanimously to schedule a Special Meeting for December 18, 2009 at noon to review procedures for appointment.
ITEM 5. PUBLIC HEARING, RE: ADOPTION OF ORDINANCE 2009-06 RE: SOUTHERN PROFESSIONAL TITLE (CPA 09-01)
Mayor R. Crawford asked for public comments in favor or against the request and there were none.
ITEM 6. ADOPTION OF ORDINANCE 2009-06 AMENDING THE COMPREHENSIVE PLAN PURSUANT TO REQUEST OF SOUTHERN PROFESSIONAL TITLE (CPA 09-02)
Motion made by Myers to adopt Ordinance 2009-06 and to read by title only. City Attorney Maines read the Ordinance by title only, motion seconded by Cason and carried unanimously.
ITEM 7. PUBLIC HEARING RE: ADOPTION OF ORDINANCE 2009-07, SOUTHERN PROFESSIONAL TITLE, (LDR 09-03)
Mayor Crawford accepted public comments. Gerry Dedenbach of CHW, representing Southern Professional, was available to answer any questions and requested approval of the request. There were none.
ITEM 8. ADOPTION OF ORDINANCE 2009-07, AMENDING THE ZONING ATLAS OF THE DEVELOPMENT REGULATIONS, PURSUANT TO REQUEST OF SOUTHERN PROFESSIONAL TITLE (LDR 09-03)
Motion made by Myers to adopt Ordinance 2009-07 and to read by title only. City Attorney Maines read the Ordinance by title only, motion seconded by Cason and carried unanimously.
ITEM 9. STATUS OF RAILS TO TRAILS PROJECT
City Manager Berchtold informed the Commission that the Office of Greenways and Trails has contracted with FDOT for this design-build project. A copy of the proposed trailhead was attached. No action required.
ITEM 10. MAINTENANCE OF BOAT RAMP BASIN
Suwannee River Water Management District has granted the City an exemption from a permit for this purpose. City Manager Berchtold advised the next step should be a clearance from DEP. No action required.
ITEM 11. FINAL DECISION OF USDA REGARDING REPAYMENT OF OBLIGATION
City Manager Berchtold informed the Commission there being no response from the Secretary of Agriculture and President Obama, he recommended payment of $93,558.71 to USDA for the Little Rainbow obligation.
Motion made by Cason, second by Myers and carried unanimously to repay USDA.
ITEM 12. SUWANNEE RIVER WATER MANAGEMENT DISTRICT: LAKE LEVEL
Motion made by Cason, second by Myers and carried unanimously to schedule a briefing for January 11, 2010 at 4:30 p.m. to discuss the City’s various request for assistance.
ITEM 13. POTENTIAL REQUEST FOR TEXT AMENDMENT TO THE ZONING ORDINANCE FOR GAMING ACTIVITIES
City Manager Berchtold and City Attorney Maines discussed a potential request coming to the Planning and Zoning Board and City Commission. There was no action needed.
ITEM 14. CLARIFICATION RELATIVE TO OVERTIME POLICY
City Manager Berchtold provided a report.
Commissioner Cason requested
Monthly overtime reported included in the Consent Agenda
Avoiding overtime by supervisor monitoring hours worked and granting time off to avoid overtime.
ITEM 15. COMMENTS BY COMMISSIONER CASON
A. Vice-Mayor Cason had requested status report of following items:
a. DOT to reevaluate speed limits on all state roads coming into city limits
b. City Manager Berchtold to put a work order system in place, assigning log numbers for calls, requests, etc. for City Hall.
c. Status of construction of modular home. (Holley)
d. The issue of grocery carts all over town.
Vice-Mayor stated City Manager Berchtold had addressed these concerns.
REPORT OF CITY ATTORNEY
There was none.
REPORT OF CITY MANAGER
City Manager Berchtold provided a report.
Informed the Commission he is meeting with another grant writer for Homeland Security funds.
Improvements the new coffee shop has made; recommended awarding a resolution after the business is opened.
COMMENTS OR REMARKS BY COMMISSION
There were none.
ADJOURNMENT OF THE REGULAR MEETING.
Mayor Crawford adjourned the meeting at 6:25 p.m.
Respectfully Submitted,
John D. Berchtold, City Clerk
Approved by the Lake Butler City Commission on January 11, 2010.
By: ______________________________Attest: ________________________________ Ray Crawford, Mayor John D. Berchtold, City Clerk