CITY OF LAKE BUTLER
COMMUNITY REDEVELOPMENT AGENCY
JULY 13, 2009
CALL TO ORDER - ROLL CALL
MEMBERS: Mayor Beasley called the meeting to order at 5:00 p.m. and read the following statement: “If a person decides to appeal a decision made with respect to any matter at this meeting or hearing, he will need a record of the proceedings and may need to ensure a verbatim record is made”. Mayor Beasley, Commissioner R. Crawford, B. Crawford, Cason, Myers were present.
STAFF: City Attorney Maines and City Manager Berchtold were present
PLEDGE OF ALLEGIANCE – Mayor Beasley led the pledge of allegiance.
APPROVAL OF THE AGENDA FORMAT
Motion made by Cason, second by B. Crawford and carried unanimously to approve the Agenda Format.
PROVISION FOR CITIZEN INPUT
Maggi Wetzel thanked the City, on behalf of the Lake Butler Rotary, regarding the July 4th event.
ITEM 1. REPORT OF CITY MANAGER REGARDING ELIGIBLE EXPENSES TO REIMBURSE GENERAL FUND FOR FUNDS ADVANCED.
City Manager Berchtold provided a report.
ITEM 2. ACTION TO REIMBURSE THE GENERAL FUND.
Motion made by R. Crawford, second by B. Crawford and carried unanimously for a transfer to the General Fund in the amount of $22,770.02.
ITEM 3. DESIGNATION OF FUNDS
Motion made by Myers, second by Cason and carried unanimously to designate the Fund Balance of CRA funds per the City Manager’s report. (attached)
ITEM 4. ADJOURNMENT OF THE COMMUNITY REDEVELOPMENT AGENCY MEETING.
Meeting adjourned at 5:05 p.m.
Respectfully Submitted,
John D. Berchtold, City Clerk
Approved by the Lake Butler City Commission on August 10, 2010.
By: ___________________________Attest: ___________________________
Ray Crawford, Mayor John D Berchtold, City Clerk
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CITY OF LAKE BUTLER
REGULAR MEETING
JULY 13, 2009
CALL TO ORDER - ROLL CALL:
Commissioners: Mayor Beasley called the meeting to order at 5:15 p.m. and read the following statement: “If a person decides to appeal a decision made with respect to any matter at this meeting or hearing, he will need a record of the proceedings and may need to ensure that a verbatim record is made”. Commissioners B. Crawford, R. Crawford, Mayor Beasley, Cason, Myers were present.
Staff: City Manager Berchtold and City Attorney Maines were present.
ITEM A. PLEDGE OF ALLEGIANCE - Mayor Beasley led the pledge of allegiance.
ITEM B. APPROVAL OF THE AGENDA FORMAT
Motion made by Cason, second by B. Crawford and carried unanimously to approve the Agenda Format
ITEM C. PROVISION FOR CITIZEN INPUT
There were none.
NEW PROCEDURE:
Pertaining to agenda items, if you wish to speak, please request permission from the Mayor. If granted, any questions should be directed to the Mayor. The Mayor shall decide who responds.
ITEM D. SELECTION OF MAYOR AND VICE-MAYOR BY THE CITY COMMISSION
Mayor Beasley turned the meeting over to the City Attorney to serve as temporary Chairman to enable the Commission to select a Mayor and Vice-Mayor for the next annual term.
MAYOR
A. Mr. Maines opened the floor for nominations for Mayor. Commissioner Beasley nominated Commissioner R. Crawford for Mayor
B. Motion made by Commissioner Beasley, second by B. Crawford and carried unanimously to cease nominations.
C. The vote was 5-0 for Commissioner R. Crawford for Mayor.
D. Mayor R. Crawford is seated.
VICE-MAYOR
E. Mayor R. Crawford opened the floor for nominations for Vice-Mayor. Commissioner Myers nominated Commissioner Cason for Vice-Mayor.
F. Motion made by B. Crawford, second by Beasley and carried unanimously to cease nominations.
G. The vote was 5-0 for Commissioner Cason for Vice-Mayor.
H. Vice-Mayor Cason is seated.
ITEM 1. CONSENT AGENDA
Resolution - FLC – Stimulus Funding (filing)
City Commission Minutes of June 8, 2009
Planning and Zoning Board Minutes of June 8, 2009
Fire Chief’s Report for June, 2009
Animal Control Report – June, 2009
Code Enforcement Report – June, 2009
Motion made by Cason, second by Beasley and carried unanimously to approve the Consent Agenda.
ITEM 2. APPROVAL OF PAYABLES AND FINANCIAL REPORTS FOR JUNE, 2009
Motion made by Cason, second by Myers and carried unanimously to approve the Finance Report and Payables for June 2009.
ITEM 3. REQUEST OF MAGGI WETZEL TO AMEND THE ANNEXATION POLICY FOR SEWER CONNECTION OUTSIDE THE CITY WITHOUT ANNEXATION
Ms. Wetzel explained to the Commission Board she was not requesting to amend the current policy. Richard Tillis, on behalf of Ms. Wetzel, stated the request was for an exception.
Motion made by Cason, second by Beasley and carried unanimously for City Manager Berchtold to provide a report regarding the request at the next Commission meeting August 10.
ITEM 4. PUBLIC HEARING: CLOSURE OF PORTION OF NW 1ST STREET BETWEEN NW 1ST AVENUE AND LAKE STREET
Mayor R. Crawford opened the Public Hearing and asked for comments and there were none.
City Manager Berchtold stated notices have been sent to neighboring residents/business and there were no objections.
Mayor R. Crawford closed the Public Hearing.
ITEM 5. ACTION: CLOSURE OF PORTION OF NW 1ST STREET BETWEEN NW 1ST AVENUE AND LAKE STREET
Motion made by Cason, second by B. Crawford and carried unanimously to approve with conditions (physical survey, physical markings, no posts on top of utilities).
Motion made by Beasley, second by Cason and carried unanimously to obtain indemnification from Union County.
ITEM 6. PUBLIC HEARING REGARDING ADDITION OF ORDINANCE 2009-5 ALLOWING FOR IMPERVIOUS SURFACE FOR PARKING FACILITIES FOR SENIOR DAY CENTERS
Mayor R. Crawford opened the Public Hearing and asked for comments and there were none.
Mayor R. Crawford closed the Public Hearing.
ITEM 7. SECOND READING AND FINAL ADOPTION OF ORDINANCE 2009-5 ALLOWING FOR AN IMPERVIOUS SURFACE FOR PARKING FACILITIES FOR SENIOR DAY CENTERS
Motion made by Myers, to adopt Ordinance 2009-5 and to read by title only. City Attorney Maines read the Ordinance by title only, motion second by Cason and carried unanimously.
ITEM 8. CONSIDERATION OF CAPACITY CHARGES FOR WATER AND SEWER CONNECTIONS
Motion made by Beasley, second by B. Crawford and carried unanimously to set a Public Hearing for adoption on August 10, 2009.
ITEM 9. APPROVAL OF TRIM SCHEDULE FOR 2009-10 BUDGET
Motion made by Myers, second by B. Crawford and carried unanimously to approve the revised schedule with changes.
ITEM 10. BUDGET PRESENTATION FOR FY 2009-2010
City Manager Berchtold presented the Budget for FY 2009-2010. No action needed at this time.
ITEM 11. REPORT OF CITY ATTORNEY
City Attorney Maines reported status regarding the Hendricks Turf debt. He stated he had been met with resistance from Stephen Hendricks. Attorney Maines stated Hendricks will not make any effort to make payments toward the debt. Attorney Maines stated an attorney offered to handle the case for the City on a contingency basis.
Motion made by Beasley, second by Cason and carried unanimously to pursue the lawsuit for collections from Hendricks Turf.
Motion made by Cason, second by B. Crawford to proceed with the attorney suggested by Attorney Maines.
Motion made by Cason, second by B. Crawford to proceed with the sale of the sod left by Hendricks at the Sprayfield.
ITEM 12 REPORT OF CITY MANAGER
City Manager Berchtold informed the Commission Board regarding the approval from the State for the Depot windows.
He also stated there were no incidents during the July 4th activities/events.
ITEM 13. COMMENTS OR REMARKS BY
A. Commissioner Beasley requested a department head to be placed on salary. He requested comments from Attorney Maines. Attorney Maines suggested contacting a labor attorney and also inquire regarding criteria.
Motion made by Cason, second by B. Crawford and carried unanimously to authorize the City Attorney and City Manager to research salaried guidelines/criteria.
Commissioner Beasley inquired about a dumpster for the ice machine company.
ITEM 14. ADJOURNMENT OF THE REGULAR MEETING.
Motion made by Commissioner Beasley, second by R. Crawford and carried unanimously to adjourn the regular meeting at 6:27 p.m.
Respectfully Submitted,
John D. Berchtold, City Clerk
Approved by the Lake Butler City Commission on August 10, 2009.
By: ______________________________Attest: ________________________________
Ray Crawford, Mayor John D. Berchtold, City Clerk