REGULAR MEETING

CITY OF LAKE BUTLER

JULY 14, 2008

CALL TO ORDER - ROLL CALL: Mayor Crawford called the meeting to order at 5:15 p.m. and read the following notice:  “If a person decides to appeal a decision made with respect to any matter at this meeting or hearing, he will need a record of the proceedings and may need to ensure that a verbatim record is made”.  Commissioners Beasley, Myers, Crawford, Cason, Mayor Crawford, City Attorney Maines, & City Manager Berchtold

ITEM A   PLEDGE OF ALLEGIANCE - Mayor Crawford led the pledge of allegiance

ITEM B.  APPROVAL OF THE AGENDA FORMAT.

Motion made by Myers, second by R. Crawford and carried unanimously to approve the Agenda Format.

ITEM C.   PROVISION FOR CITIZEN INPUT

There were none.

ITEM D.  SELECTION OF MAYOR AND VICE-MAYOR BY THE CITY COMMISSION.

Mayor B. Crawford turned the meeting over to the City Attorney to serve as temporary Chairman to enable the Commission to select a Mayor and Vice-Mayor for the next annual term.

MAYOR

A.                Mr. Maines opened the floor for nominations for Mayor. Commissioner Cason nominated Commissioner Beasley for Mayor.

B.                 Motion made by Commissioner R. Crawford, second by Commissioner Beasley and carried unanimously to cease nominations.

C.                The vote was 5-0 for Commissioner Beasley for Mayor.

D.                Mayor Beasley is seated.

VICE MAYOR

E.                 Mr. Maines opened the floor for nominations for Vice-Mayor. Commissioner Beasley nominated Commissioner Cason for Vice-Mayor.

F.                 Motion made by Commissioner R. Crawford, second by Commissioner Beasley and carried unanimously to cease nominations.

G.                The vote was 5-0 for Commissioner Cason for Vice-Mayor.

H.                Vice-Mayor Cason is seated.

ITEM 1.  CONSENT AGENDA:  

1.      Approval of the minutes of the June 9, 2008 Regular meeting.

2.      Approval of the minutes of the  June 25, 2008 Special Meeting

3.      Correspondence from USDA RD, re: Little Rainbow Daycare Project

4.      Permit from Suwannee River Water Management District (D. Carr Subdivision RSF3)

5.      Offer of Grant Writer Assistance for Skate park – Bailey, Bishop and Lane

Motion made by R. Crawford, second by Myers and carried unanimously to approve the Consent Agenda.

ITEM 2.  APPROVAL OF THE TRIM SCHEDULE FOR THE 2008-09 BUDGET PROCESS.

Motion made by Myers, second by Cason and carried unanimously to approve the TRIM Schedule.

Motion made by Cason, second by R. Crawford and carried unanimously to schedule a Special Meeting for July 21, 2008 at 5:15 p.m.

ITEM 3.  APPROVAL OF FINANCE REPORT AND PAYABLES FOR MONTH OF JUNE, 2008.

Motion made by R. Crawford, second by B. Crawford and carried unanimously to approve the Accounts Payable for June 2008.

ITEM 4. DESIGNATION OF THE VOTING DELEGATE FOR THE FLORIDA LEAGUE OF CITIES ANNUAL BUSINESS MEETING.

Motion made by Cason, second by R. Crawford and carried unanimously to designate Commissioner Myers as the voting delegate.

ITEM 5. PUBLIC HEARING RELATIVE TO CONSIDERATION OF ENACTMENT OF ORDINANCE 07-05, AN AMENDMENT TO THE TEXT OF THE COMPREHENSIVE PLAN, PROVIDING FOR VARIOUS ELEMENT CHANGES RELATIVE TO UNION COUNTY SCHOOLS AND AMENDING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS.

Mayor Beasley opened the Public Hearing and asked for comments from the public and there were none.  Mayor Beasley closed the Public Hearing.

ITEM 6. ADOPTION OF ORDINANCE 07-5, AN ORDINANCE OF THE CITY OF LAKE BUTLER, FLORIDA, RELATING TO AN ADMENDMENT OF THE TEXT OF THE CITY OF LAKE BUTLER COMPREHENSIVE PLAN, PURSUANT TO AN APPLICATION, CPA 07-3, BY THE CITY COMMISSION, AND IN RESPONSE TO AN OBJECTIONS, RECOMMENDATIONS AND COMMENTS REPORT PREPARED BY THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS, DATED FEBRUARY 1, 2008, UNDER THE ADMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR ADDING A PUBLIC SCHOOL FACILITIES ELEMENT TO THE COMPREHENSIVE PLAN, AMENDING THE INTERGOVERNMENTAL COORDINATION ELEMENT OF THE COMPREHENSIVE PLAN TO ADD A POLICY CONCERNING COORDINATION WITH THE SCHOOL BOARD, AND AMENDING THE CAPITAL IMPROVEMENT ELEMENT OF THE COMPREHENSIVE PLAN TO ADD PUBLIC SCHOOL FACILITIES LEVEL OF SERVICE STANDARDS AND TO AMEND THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.

Motion made by Cason to adopt Ordinance 07-05 and to read by title only.  City Attorney Maines read the Ordinance by title only, motion second by R. Crawford and carried unanimously.

ITEM 7. ADOPTION OF RESOLUTION 08-O9 REQUESTING AN EASEMENT (SEWER EASEMENT) FROM THE BOARD OF TRUSTEES OF THE INTERNAL IMPROVEMENT TRUST FUND

(PARCEL # 01-06-19-00-000-0220-0).

Motion made by Cason to adopt Resolution 08-09 and to read by title only.  City Attorney Maines read the Ordinance by title only, motion second by B. Crawford and carried unanimously.

ITEM 8. ADOPTION OF RESOLUTION 08-10 REQUESTING AN EASEMENT FROM THE BOARD OF TRUSTEES OF THE INTERNAL IMPROVEMENT TRUST FUND (PARCEL # 01-06-19-00-000-0210-0) – ACCESS ROAD TO SEWER PLANT.

Motion made by B. Crawford to adopt Resolution 08-10 and to read by title only.  City Attorney Maines read the Ordinance by title only, motion second by R. Crawford and carried unanimously.

ITEM 9.UPDATE ON SKATE PARK GRANT

Megan Carter, grant consultant with Bailey Bishop & Lane, Inc. provided an update.  Ms. Carter requested permission from the Commission Board to apply to FRDAP for a grant.  The estimated cost for the skate park is $144,000.  The deadline for application submission is September.  The Commission Board needs to approve and schedule Planning and Zoning Board meetings in order to apply.

Motion made by Cason, second by Myers and carried unanimously to proceed with the grant application and to schedule the necessary meetings.

ITEM 10. GRANT OPP0RTUNITY FOR MINI-WATER PARK (JET SPRAY) AT LAKESIDE PARK

Motion made by R. Crawford, second by Cason and carried unanimously to move forward and apply for the grant.

ITEM 11. COMMISSIONER CASON: BALL FIELD COMPLEX

Motion made by R. Crawford, second by B. Crawford and carried unanimously to authorize the City Manager to contact Union County regarding formation/appointing of a Recreation Board.

ITEM 12. REPORT BY THE CITY ATTORNEY.

There was none.

ITEM 13. REPORT BY THE CITY MANAGER.

City Manager Berchtold provided an update on the FDOT Project and new culverts.  Information pertaining to the grant assistance for the fire station was presented.

ITEM 14. COMMENTS OR REMARKS BY

Commissioner Cason thanked the commissioners and staff for a warm welcome.  He inquired as to how and when to add agenda items.

ITEM 15.  ADJOURNMENT OF THE REGULAR MEETING.

Motion made by Commissioners R. Crawford, second by Commissioner B. Crawford and carried unanimously to adjourn the regular meeting at 6:25 p.m.

Respectfully Submitted,

John D. Berchtold, City Clerk

Approved by the Lake Butler City Commission on August 11, 2008.

By: ______________________________Attest: ________________________________            Jimmy Beasley, Mayor                                  John D. Berchtold, City Clerk