REGULAR MEETING
JUNE 9, 2008
CALL TO ORDER - ROLL CALL: Mayor Crawford called the meeting to order at 5:15 p.m. and read the following notice: “If a person decides to appeal a decision made with respect to any matter at this meeting or hearing, he will need a record of the proceedings and may need to ensure that a verbatim record is made”. Commissioners Beasley, Mayor B. Crawford, Myers, Stalvey, City Attorney Maines, and City Manager Berchtold were present. Commissioner R. Crawford was absent.
ITEM A PLEDGE OF ALLEGIANCE - Mayor Brantley Crawford led the pledge of allegiance.
ITEM B. APPROVAL OF THE AGENDA FORMAT
Motion made by Stalvey, second by Beasley and carried unanimously to approve the Agenda Format.
ITEM C. PROVISION FOR CITIZEN INPUT
Ms. Frances Terry, Executive Director of SREC, requested transfer title of property for the Senior Center. She stated the property would revert to City of Lake Butler if it is not used by SREC. June 2009 is the tentative completion date for the Senior Center.
ITEM 1. CONSENT AGENDA
l City Commission Minutes of May 12, 2008
l City Commission Minutes of May 19,2008
l CRA Minutes of June 2, 2008
l Fire Chief’s Report for May, 2008
- Amendment to City Manager’s Contract
Motion made by Beasley, second by Stalvey and carried unanimously to approve the Consent Agenda with an amendment to extend the City Manager’s Contract to five years.
ITEM 2. REQUEST OF SUWANNEE RIVER ECONOMIC COUNCIL TO DEED CITY OWNED PROPERTY FOR PROPOSED LAKE BUTLER SENIOR CENTER, CONSIDERATION OF PROPOSED RESOLUTION 2008-07.
Motion made by Stalvey to adopt Resolution 2008-07 and to read the Resolution by title only. City Attorney Maines read the Resolution by title only, motion seconded by Beasley and carried unanimously authorizing the Mayor, Vice Mayor, and City Manager to execute closing documents.
ITEM 3. (A) APPROVAL OF FINANCE REPORT AND PAYABLES FOR MONTH OF MAY, 2008 (B) APPROVAL OF BUDGET FOR LIFT STATION PROJECT.
Motion made by B. Crawford, second by Stalvey and carried unanimously to approve the Finance Report and Payables for May, 2008.
Motion made by Stalvey, second by Beasley and carried unanimously to approve the budget for the Lift Station Project.
ITEM 4. CONSIDERATION OF PROPOSED AGREEMENT, AMENDMENT #1,
WITH DEPARTMENT OF CORRECTIONS RELATIVE TO WASTEWATER TREATMENT.
Motion made by Beasley, second by B. Crawford and carried unanimously to adopt Amendment #1, which increases DOC payment by $17,000 annually.
ITEM 5. PRESENTATION BY JARED BRAND, RE: EAGLE SCOUT PROJECT
City Manager Berchtold thanked Eagle Scott Jared Brand for his efforts with the recent inventory of all cemetery headstones at Dekle Cemetery.
ITEM 6. PUBLIC HEARING ON ORDINANCE 2008-01, AN ORDINANCE PROVIDING FOR CLARIFICATION OF CERTAIN ELECTION METHODS, PROCEDURES AND RELATED OPTIONS
Mayor Crawford opened the Public Hearing and accepted comments from the public and there were none.
ITEM 7. SECOND READING AND FINAL ADOPTION OF ORDINANCE 2008-1,
AN ORINANCE PROVIDING CLARIFICATION FOR CERTAIN ELECTION METHODS, PROCEDURES AND RELATED OPTIONS
Motion made by Beasley to adopt Ordinance 2008-1 and to read the Ordinance by title only. City Attorney Maines read the Ordinance by title only. Motion seconded by Stalvey and carried unanimously.
ITEM 8. CONSIDERATION OF RESOLUTION 2008-08 BEING A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAKE BUTLER, FLORIDA DECLINING EARLY VOTING AND AUTHORIZING THE USE OF PAPER BALLOTS AND HAND COUNTING FOR CITY OF LAKE BUTLER ELECTIONS
Motion made by Beasley to adopt Resolution 2008-08 and to read the Resolution by title only. City Attorney Maines read the Resolution by title only, motion seconded by Stalvey and carried unanimously.
ITEM 9. REQUEST OF FIRE CHIEF FOR POLICY RELATIVE TO MUTUAL AID FOR MAJOR DISASTERS OUT OF AREA
Discussion regarding the advantages and disadvantages of Fire Department support when major disasters occur. It was suggested to implement a short-term policy until a long term written policy is established regarding mutual aid.
Motion made by Beasley, second by Myers and carried unanimously for the City Manager, Mayor and Fire Chief to decide to when support is to occur.
ITEM 10. REPORT BY THE CITY ATTORNEY
There was none.
ITEM 11. REPORT BY THE CITY MANAGER
There was none.
ITEM 12. COMMENTS OR REMARKS BY
There were none.
ITEM 13. ADJOURNMENT OF THE REGULAR MEETING
Motion made by Commissioner Stalvey, second by R. Crawford and carried unanimously to adjourn the regular meeting at 6:01 p.m.
Respectfully Submitted,
John D. Berchtold, City Clerk
Approved by the Lake Butler City Commission on July 14, 2008.
By: ______________________________Attest: ________________________________ Jimmy Beasley, Mayor John D. Berchtold, City Clerk